Administrative Assistant

Job Family:

Office Services (Digital)

Travel Required:

Up to 10%

Clearance Required:

Ability to Obtain Public Trust

What You Will Do:
We are currently searching for an Administrative Assistant. This role will provide technical knowledge and administrative support to division programs, collect and collate information, establish processes and procedures, and maintain files/SharePoint and websites. The individual will produce various detailed reports for use by division and coordinate with staff to prepare training/procurement requests. This is a full-time onsite position supporting the NIH office in Bethesda, MD.

• Prepare purchase requests, maintenance agreement and draft justification for government signature of needed office supply items.

• Initiates purchase requests.

• Create summaries and reports based on information gathered.

• Oversee inventory of office supplies.

• Collaborate with administrative staff to ensure that all purchase requests are filled in a timely manner.

• Provide high-level administrative task support within the Branch.

• Maintains an accurate tracking system of all activities.

• Provide status reports on the progress on managing these projects/activities and collaborating with appropriate staff.

What You Will Need:

• Bachelor’s Degree OR Associate’s Degree PLUS TWO (2) years of related experience OR High School Diploma PLUS FOUR (4) years of related experience is equivalent to a Bachelor’s.

• A minimum of TWO (2) years of administrative, program support, and/or related experience.

• Ability to coordinate and track progress on multiple projects, ensuring timely completion and effective communication among stakeholders.

• Able to prepare and distribute meeting minutes and summary reports.

• Coordinate and schedule meetings, including logistics and technology setup.

• Process and manage training requests, including scheduling and tracking attendance.   

• Ability to collect, analyze, and present data to support decision-making and reporting.

• Proficient in SharePoint, Microsoft Office Suite, and Microsoft Teams.

• Familiar with Adobe Acrobat and/or WebEx.

• Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.

What Would Be Nice To Have:

• Experience updating and maintaining website content using content management systems helpful.

• Previous experience with training coordination.

The annual salary range for this position is $56,000.00-$94,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Care.com annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com.  Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse.  Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.