Executive Assistant
Apply Job ID 30034 Date posted 06/10/2025Job Family:
Office Services (Digital)
Travel Required:
Clearance Required:
What You Will Do:
We are currently searching for an Executive Assistant. The primary objective is to provide Executive level support to the ORWH Director and deliverables through the performance of support services. This position's administrative, coordination, and communications responsibilities will help implement and monitor programs aligned with the goals of the 21 Century Cures Act. This is a full-time opportunity located in Bethesda, MD.
Provide executive expertise needed to coordinate, improve and oversee the overall functioning of the office.
Provide high-level administrative task support within the Branch.
Maintain good communication with OD staff, Institutes, and Centers to be aware of last-minute changes.
Ensure successful execution of projects and provide updates on project progress to the ORWH Director; ensure that assigned projects stay on task and reach their goals and objectives.
Generate agenda, record minutes, follow-up on action items for senior leadership meetings. Operate MS Teams site as directed and needed.
Schedules and maintains an accurate tracking system of all activities.
Arranges conferences and meetings and contacts attending professionals, makes travel arrangements, maintains complex schedules and calendars, and advises staff on the most effective method and format of presentations.
Prepare purchase requests, maintenance agreement and draft justification for government signature of needed office supply items.
What You Will Need:
Bachelor’s Degree.
A minimum of THREE (3) years of experience in health and medical administrative support services, executive level support, and/or related administrative field.
Experience in providing meeting coordination, calendaring, and/or travel planning.
Able to take meeting minutes/summary reports and/or perform data analysis.
Previous experience with outreach activities and/or using social media.
Must have knowledge of the Federal Travel Regulation.
Proficient in SharePoint, Microsoft Office, and/or Concur.
What Would Be Nice To Have:
Previous experience with NIH preferred.
Certified Administrative Professional preferred.
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus
About Guidehouse
Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
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