Program Administrative Specialist
Apply Job ID 39414 Date posted 05/14/2026Job Family:
Operations Management
Travel Required:
Clearance Required:
What You Will Do:
Support coordination of NIH reorganization activities by helping track timelines, action items, and deliverables.
Assistwith engaging stakeholders across National Institutes of Health (NIH) Institutes and Centers (ICs) by gathering input and supporting meeting preparation and follow-up.
Help develop and update reorganization materials, including org charts, tracking logs, and basic documentation.
Track multiple workstreams and provide status updates, highlighting any risks or delays to the team.
Support updates to policies, procedures, and SOPs to reflect new organizational structures.
Assistwith scheduling and coordinating meetings, workshops, and working sessions.
Conduct basic research and analysis to support understanding of current-state operations and potential improvements.
What You Will Need:
Minimum ofBachelor's Degreein relevant field.
One(1) + year of professional experience in any of the following; project management, stakeholder engagement, communication (written and verbal), records management, compliance, and privacy programs.
Proficiencywith MS Office tools: Word, Excel, PowerPoint.
Strong attention to details .
Demonstrated ability to track and manage concurrent workstreams, competing deadlines, and cross-functional dependencies in a fast-paced environment.
Strong written and verbal communication skills to support stakeholder engagement,facilitateworking sessions, and clearly convey updates across diverse audiences.
Must be able to travel to the client site in Bethesda, MD as needed.
US Citizen and Green Card holders only.
Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.
What Would be Nice to Have:
Demonstrated experience working with NIH Institutes and Centers (ICs) and understanding of NIH governance, operations, and stakeholder landscape or other Health and Human Services (HHS) organization.
Experience supporting organizational transformation efforts, including restructuring, centralization, or realignment initiatives, with awareness of policy, workforce, and process impacts.
Experience working with a wide range of stakeholders, such as agency staff, central offices, and external partners, with the ability to collaborate across organizations to support alignment and decision-making
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus
About Guidehouse
Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.