Senior Executive Assistant / Special Assistant

Job Family:

Operational Effectiveness Consulting

Travel Required:

Up to 10%

Clearance Required:

Active Top Secret SCI with Polygraph

What You Will Do:
You will provide comprehensive administrative and strategic support to senior executive leaders for an Intelligence Community (IC) organization that frequently engages with stakeholders across the IC, Department of Defense (DoD), private industry, and academia. You will identify and support opportunities to enhance productivity and ensure the smooth operation of daily activities. You will have exceptional organizational skills, the ability to manage sensitive information confidentially, and a proactive approach to anticipating needs and solving problems.

This role will be performed at customer sites and include, but are not limited to:

• Screen, prioritize, and manage communications to ensure executives remain focused on strategic priorities.
• Ability to communicate in a clear and concise manner, sufficient to convey complex/mission-related issues in a well-organized, logical, credible manner that is appropriate for each audience. 
• Manage and prioritize executives' calendars and schedules, including appointments and meetings.
• Arrange meetings and prepare necessary materials.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate meetings and arrange events.
• Act as the point of contact for executives, managing calls, emails, and messages.
• Draft and respond to correspondence on behalf of the executive.
• Extensive working knowledge of Microsoft Office Suite applications
• Organize and maintain filing systems and records, including digital files.
• Conduct research to support decision-making.
• Anticipate and solve problems proactively, including addressing scheduling conflicts, communication issues, or logistical problems.
• Handle confidential and sensitive information with discretion.
• Communicate sensitive matters in private settings.

What You Will Need:

• ACTIVE and MAINTAINED Top Secret with SCI (TS/SCI) Federal clearance with Counterintelligence (CI) Polygraph
• Bachelor's Degree
• Minimum TWO (2) years of intelligence community experience

What Would Be Nice To Have:

• FIVE (5) or more years of experience in supporting Senior Executive leaders within the IC
• Capable of multitasking with efficient time management and ability to see assignments / tasks through completion.
• Experience supporting senior executives in technology organizations, specifically data management.

The annual salary range for this position is $98,000.00-$163,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Position may be eligible for a discretionary variable incentive bonus

• Parental Leave and Adoption Assistance

• 401(k) Retirement Plan

• Basic Life & Supplemental Life

• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

• Short-Term & Long-Term Disability

• Student Loan PayDown

• Tuition Reimbursement, Personal Development & Learning Opportunities

• Skills Development & Certifications

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Emergency Back-Up Childcare Program

• Mobility Stipend

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com.  Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse.  Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.