Junior Digitization Analyst

What You Will Do:

• Support large-scale digitization:Support end-to-end scanning and conversion of 400millionpages, coordinating batch schedules, shipments, and inventories with the scanning vendor and site contacts. Help prepare files, verify scanning specs (e.g., resolution, color, formats), and organize outputs for downstream processing.

• Perform QC checks:Review scanned images and Optical Character Recognition (OCR) outputs for completeness and usability (e.g., missing pages, blur/skew, duplicates, OCR failures) using the project QC plan (including sample reviews per batch). Log defects, escalate issues, and coordinate re-scan/corrections;maintainquality logs and exception reports.

• Metadata tagging and validation:Capture andvalidaterequired metadata per thefederal clientschema (e.g., identifiers, dates, participant details, file descriptors), ensuring accuracy and consistent formats. Use authoritative identifiers where applicable; flag unknown values as exceptions and coordinate remediation rather than guessing.

• Maintain chain-of-custody:Follow chain-of-custody procedures to track physical files through scanning and return.Maintain inventories, manifests, and transfer forms;immediatelyreport mismatches or missing items to protect accountability and compliance.

• Coordinate with vendor and team:Coordinate day-to-day with the scanning vendor and internal team to receive and organize batch deliverables (images, metadata exports, QC/exception reports). Perform initial acceptance checks (formats, completeness), communicate deficiencies for correction, and support prioritization (e.g., expedited records) under senior direction.

• Assist with OCR and IDP:Monitor Intelligent Document Processing (IDP)/OCR processing to ensure text is extracted and correctly associatedwitheach file and its metadata, including multilingual content. Spot-check accuracy (including handwriting where applicable) and flag low-confidence outputs or processing issues for follow-up.

• Support platform integration:Help prepare and ingest digitized records and metadata into thefederal clientplatform(s)  bysupporting secure pipelines, uploads, and batch verification. Validate schema/acceptance criteria andassisttroubleshooting (e.g., formatting or ingestion errors) with technical leads.

• Contribute to reporting and documentation:Track progress and quality metrics (e.g., batches processed, QC pass rates, metadata completion/exceptions) and draft inputs to routine status reports for thefederal clientand project leadership. Maintain task-level SOP notes and issue logs to support transparency, training, and audits.

What You Will Need:

• Bachelor’s degree preferred or additional four(4) years of work experience will be needed.

• Minimum Two(2) years experience in records management, document digitization, archives/library science, or related work; large-volume scanning experience preferred. Familiarity withfederal records requirements(e.g., NARA 36 CFR 1236) or the ability to learn quickly.

• Proficiencywith scanning hardware/software and familiarity with OCR tools or document management systems, including adjusting settings and basic troubleshooting. Experience performing QC on digitized documents and validating OCR quality. Strong attention to detail; comfort with Excel/spreadsheets for tracking.

• Strong,accuratedata entry and validation skills; ability to extract key information from documents and apply defined formats consistently. Familiarity with metadata schemas/indexing is a plus; basic comfort working with tables (filter/sort/spot-check inconsistencies).

• Demonstratedaccuracy when handling high-volume sensitive records, including following security/privacy procedures (PII protection) and chain-of-custody. Awareness of, or willingness to learn, federal compliance needs (retention, audit documentation, information security).

• Clear written/verbal communication to coordinate with vendors, senior analysts, IT teams, andfederal clientstakeholders. Ability to follow senior guidance, ask questions when needed, and providetimelystatus updates and documentation.

• Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.

• Candidates from DC Metro area are preferred as they may need to go to client site when needed.

What Would Be Nice To Have:

• Experience on federal or large-scale projects:Priorworkon federal records digitization or large-scale document management initiatives. Familiarity with sensitive case records, compliance audits, or litigation holds is a plus.

• Familiarity with Advanced Tools and Platforms:Exposure toIntelligent Document Processing (IDP)platforms or enterprise content management systems. Experience with or knowledge of tools such asPalantir Foundry, Databricks, or other data integration/analytics platformswould be beneficial, as the role willinterface withthese systems (even if the junior role is not configuring them, understanding their purpose helps). Similarly, experience using modern OCR software (e.g., ABBYY FineReader, Adobe Acrobat OCR) or scanning solutions that integrate with metadata extraction would be an asset.

• Records Management Certifications or Training:Any formal training or certification in records management, digital archives, or information governance (for example,AIIM Certified Information Professional (CIP),Certified Records Manager (CRM), or completion of NARA records management training modules) would beadvantageous. These credentials signal a commitment to best practices in managing records and would complement the on-the-job work in this role.

• Multilingual and Cultural Competency:Given that many case files willcontaindocuments in Spanish and potentially other languages, the ability toread and understand Spanish (or other relevant languages)is a plus. This skill can aid in verifying OCR accuracy on non-English documents and ensuring metadata from those documents is captured correctly. Additionally, familiarity with cultural naming conventions or document formats in other languages can improve accuracy when performing data entry or quality checks on those records.

• Analytical and Continuous Improvement Mindset:While not a primary responsibility, a candidate with an interest or skills in data analysis or process improvement may excel in this role. For instance, basicproficiencyin writingscripts or using data analysis tools to automate parts of the QC or metadata validation process, or to generate progress metrics, would be a welcome supplement. A mindset of seeking efficiencies – such as suggesting improvements to checklists or flagging recurrent issues and proposing solutions – will be valued as the project evolves throughdifferent phases.