Administrative Support Specialist
Apply Job ID 35074 Date posted 01/07/2026Job Family:
Management Consulting
Travel Required:
Clearance Required:
What You Will Do:
The Administrative Support Specialist provides high-level administrative, operational, and communication support to senior leadership and front office staff within the Department of State. The incumbent will independently perform administrative management functions, lead efforts to resolve administrative challenges, apply new policies, maintain administrative systems, and prepare required administrative documentation. Additionally, they will perform a broad range of technical and program management tasks in support of office, project, and program functions.
Day to Day Responsibilities May Include:
Compose correspondence for leadership signature and route documents for action with follow-up to ensure timely completion.
Serve as a primary point of contact for internal and external stakeholders requiring Front Office engagement.
Manage calendars, schedules, and operational trackers to keep leadership informed and prepared.
Monitor, track, and manage all incoming taskers, action items, and deadlines using established tools.
Support time and attendance activities; familiarity with TATEL is strongly preferred.
Manage and administer SharePoint sites, including content, permissions, and workflow automation.
Develop interactive dashboards and reporting tools using MS Power BI.
Collaborate with stakeholders to assess knowledge management needs and recommend effective solutions.
Assist with development and maintenance of internal and external websites.
Submit purchase requests for contract services through Ariba and complete annual property reports.
What You Will Need:
An ACTIVE and CURRENT SECRET federal security clearance
Bachelor's Degree
FIVE (5) years of increasingly responsible administrative or secretarial experience, including two (2) years supporting executive-level management
ONE (1) year of specialized experience analyzing and evaluating mission-oriented programs using quantitative and qualitative methods
Strong working knowledge of SharePoint administration and configuration
Intermediate to advanced proficiency in Microsoft Office Suite and related tools
What Would Be Nice To Have:
Familiarity with time and attendance systems; TATEL experience preferred
Experience tracking taskers or managing executive workflows
Experience working within the Department of State
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend
About Guidehouse
Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
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