Office Management Specialist (OMS)
Apply Job ID 35223 Date posted 01/12/2026Job Family:
Operational Effectiveness
Travel Required:
Clearance Required:
What You Will Do:
Guidehouse is hiring an Office Management Specialist (OMS) to join one of our Department of State teams to ensure efficiency and seamless support across administrative, travel, and logistical functions. This individual must be a self-starter, able to multi-task and prioritize competing assignments. This role is ideal for a proactive, detail-oriented professional who thrives in a dynamic environment and can juggle multiple priorities with precision. From managing time and attendance, coordinating complex travel arrangements, and maintaining office systems to supporting onboarding, security clearances, and special projects, you will play a critical role in keeping the office running smoothly. Responsibilities may include but not limited to:
Assist staff with travel-related tasks.
Track time and leave for staff and assist with timekeeping.
Support visitor arrival.
Coordinate with facilities management to maintain office and conference rooms; escort cleaning and maintenance staff.
Maintain file documentation and storage per Department policy (Foreign Affairs Manual).
Scan, fax, and shred correspondence as appropriate.
Ensure continuous operation of office equipment (printers, fax, copier).
Prepare office correspondence and obtain proper approvals.
Assist with security clearances, building passes, and onboarding of new or transferring personnel.
Maintain organizational charts, phone lists, desk locations, and IT asset records.
Assist with setup for office-wide meetings and monthly learning events.
Carry out special projects as directed.
What You Will Need:
An ACTIVE and MAINTAINED "SECRET" Federal or DoD security clearance.
Bachelor’s degree
THREE (3) years professional experience including ONE (1) year of experience in an administrative role with the federal government
What Would Be Nice To Have:
Experience working with the Department of State.
Able to work independently.
Strong research and organization skills.
Strong interpersonal skills.
Excellent oral and written communication skills.
Able to handle multiple tasks simultaneously.
Must be able to quickly learn how to use proprietary applications and systems for processing administrative requirements such as travel, time and attendance, and procurement.
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend
About Guidehouse
Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.